How to avoid information overload during your virtual events?


We all know that often virtual events can be a bit overwhelming because they bombard us with as much information as they can. They try to make the most of their time, but it often leads to information overload. Then the important messages get lost in all the unessential details. 

Energy and motivation are key ingredients to proactive work assignments. This blog post is dedicated to ensuring you- as workers learn to balance your tasks and time properly. It is hard to juggle all the assignments and stay focused during the virtual event, but with a few of our tips you will be the most proactive worker in no time! 

What is information overload?

First, you must understand what information overload is. How will you assess that your brain is reaching full capacity of new information input? 

According to a researcher Peter Gordon Roetzel: “Information overload occurs when decision-makers face a level of information that is greater than their information processing capacity, i.e., an overly high information load.” 

To conclude, you must be aware of your current state of mind. Do not overload yourself with information you cannot process or remember. Take a break and recharge to be proactive. 

Since, we want your next AVAINET virtual event to be fun, insightful, and engaging. We have prepared a few tips on how to avoid virtual event overload and fatigue. 

The first tip is time reduction. Only attend meetings that specifically require your attendance. Meaning, you need to attend to be more efficient in your job or the event holds valuable information for you. If some information can be exchanged by email without planning a virtual meeting, it would be even better. On the other hand, if you do have to attend a virtual meeting, the time slot should be pre-arranged. So, if the meeting is scheduled to last for 45 minutes, it should last only 45 minutes with no exceptions. In this way you show that you respect everyone’s time. 

How to make the most out of your virtual event and ensure efficiency?  

Depending on how long your virtual event will last, you should have breaks accordingly. Mini breaks during the event make sure you stay focused and on track, especially if attendants receive too much information. These breaks make us rest and avoid fatigue. 

Next, is on-screen reduction. Research has shown that people tend to watch themselves during meetings when the cameras are turned on. This definitely doesn’t ensure focused attendants. So, the best approach is to turn on the camera only when you are speaking. In this way you fill only focus on each speaker at the time and absorb information better. 

Following the event schedule, it is important to know how to deliver and when to deliver information. Also, to know everyone’s turned to speak. In this way you make the most out of your time slot and prepare your attendants ahead. Those preparations require you to send the event schedule ahead of time, so everyone knows which part of the event is crucial for them. 

To avoid information overload, it is important to know when to step back. Just because you can spend countless hours on screen and attending multiple virtual events, it doesn’t mean you should. Hit the reset button, so you can be the most proactive attendee on your next virtual event.